According to emails we have received,
Right now, we have a number of members who are concerned about the validity of the convention. This is something that we will HAVE to address at the emergency board meeting on the 13th.
Anybody, can have a meeting in Danville, but it’s not an LPPa Annual Convention unless the membership is notified.
Luckily, this problem can be addressed now, instead of after an invalid “convention” is held in Danville. I think Oregon has been slugging it out for years after a similar problem.
Put June 8 and 15 on your calendar now as possible target dates.
Getting this back on track won’t be that hard.
You can see by reading my previous email, Mik, that we agree the convention is a Board responsibility pursuant to the Bylaws, not a responsibility of the state chair. This year the Board ceded actual responsibility for arranging that conference to the state chair, who in practice served as a committee of one. It’s safe to say if one member in good standing fails to receive notice of any rescheduled convention for any reason, that meeting would not be invalid if there was evidence that the notice was actually sent in accordance with the Bylaws. This year evidence seems scare that the act of sending official notice to all LPPA members actually happened. There is a big difference between your hypothetical “one missed member” and this year’s failure to send notice by Bylaws-required means to all members in good standing. I’m on the membership list, but I received no notice of the event except through the Yahoo BB email group, which we know excludes members that Tom has disapproved of, and certainly is not subscribed to by every LPPA member in good standing. If the Board inquires it will find other members did not receive notice via email, phone, or U.S. mail. If the Board chooses to pretend there was no problem with the meeting notice this year, the Board will probably have to deal with credible grievances that the proceedings of an April 27 business meeting in convention are invalid.
And as previously reported, Steve Scheetz also wrote:
[Stevens] renamed all of the facebook LPPA pages he controlled, or he took them down.
This came after Tom Stevens had an independent LPPA facebook page shut down under threat of lawsuit. However, he has now changed the official LPPA facebook page that he controls to no longer be affiliated with the LPPA. The new headline image for the group is the Statue of Liberty holding a gun to its own head.
Currently, Past LPPA Chair, David Jahn (who is chair of Delaware County) is being refused access to the membership data for his county. […] I of course, was not [given county data] despite the fact that I have been chair for 4 years.
Erik Viker in IPR comments:
I have little respect for rules fetishists, but some rules are necessary for a functioning organization. One critical example is adequate notice for the most important event of the political party, the annual business meeting in convention. It has become obvious that as conference coordinator Tom Stevens failed to provide the 50-days advance notice to all members in good standing by email, telephone or U.S. mail as required by the bylaws. Members who were banned by Tom from the Yahoo email group did not get notice as required, and not every member in good standing was subscribed. As disappointing as it may be to some, the proceedings of an April 27 business meeting will have no validity and members will have no obligation to recognize any officers elected then. Any platform or bylaws changes will be meaningless. The painful but necessary solution is this:
1. The LPPA Board meets to demand the immediate resignation of those responsible for this failing, or the removal from office of those persons. This may result in a vice-chair becoming temporary state chair, but will go a long way toward restoring confidence in the Board.
2. The Board should set a date for the 2013 business meeting that allows for 50 days notice and enough time to make arrangements for a meeting room. The bylaws grant this responsibility to the Board, which has no obligation to check all sorts of people’s calendars first. Anyone who cares enough to be a delegate or run for state office will rearrange their calendars to attend. That is what 50-days notice is for.
3. The Board should designate a person to secure a meeting space for the date selected, preferably in a central location. The borough of State College is very close to the geographic center of Pennsylvania and would have many options for a meeting of this size. Do not try to plan speakers or workshops. Secure a meeting space and refreshments for a four-hour event. Any decent hotel will suffice.
4. Use the most current list of members in good standing to determine who must get notification of the annual business meeting.
5. Designate a trustworthy person (we seem to lack a functioning secretary) to send a notice by U.S. Mail to all members in good standing, as this notification method will to avoid people missing a phone message or having an email go into a spam filter.
6. Set an agenda as described in LPPA byways and convention rules, publish that agenda, and run that meeting. Let the healing begin.